Templates
Printable Dance-a-Thon checklist
A clean, print-ready checklist for your committee. Print one per lead, check off each phase, and nothing falls through the cracks.
No obligation — talk through your goal with a coach, or start your event now. Trusted by 10,000+ events since 2007.
$200M+raised since 2007
10,000+events powered
95–97%profit schools keep
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Planning (6–8 weeks out)
- Set one concrete fundraising goal
- Choose and clear the date
- Form the committee (5 roles)
- Pick a theme
- Decide format: in-person, virtual, or hybrid
- Book the event and coaching call
- Reserve the space and confirm sound
Sponsors & launch (2–6 weeks out)
- Draft the budget
- Send sponsor letters and follow up
- Order supplies and prizes
- Recruit and schedule volunteers
- Confirm every student page is ready
- Plan the kickoff assembly
- Send the launch email and take-home logins
Promotion & event day
- Send midpoint progress update
- Unlock the next incentive publicly
- Send the 48-hour final push
- Set up décor, signage, and thermometer
- Test sound, mics, and playlist
- Brief volunteers by zone
- Run kickoff, dances, games, and goal reveal
- Thank sponsors and volunteers from the mic
After the event
- Enter offline cash and checks
- Approve the final tally
- Confirm the payout
- Send thank-you letters within a week
- Follow up on matching gifts
- Debrief with the committee
- Rebook next year's date
Want the timed version or more detail? See the planning timeline and full checklist.
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Schools average doubling donations and keep 95–97% of every dollar.