A Fun Run checklist breaks the event into four phases: 6 weeks out (foundation), 3–4 weeks out (setup & promotion), event week, and after the event. Work the list top to bottom and you'll cover goals, team, online setup, promotion, safety and thank-yous.
6 weeks outFoundation
- Set your goal and budget
- Pick the date, rain date and course
- Recruit your lead team and confirm with administration
- Choose a theme and prize structure
3–4 weeks outSetup & promotion
- Set up online student pages
- Line up sponsors and order shirts/supplies
- Schedule the kickoff assembly and promotion plan
- Recruit event-day volunteers
Event weekGo time
- Send donation reminders to parents
- Confirm course setup, water, music and safety plan
- Print rosters, lap counters and signage
After the eventWrap up
- Tally results and award prizes
- Thank donors, sponsors and volunteers
- Reconcile the budget and debrief for next year
See the dated version on the Fun Run timeline or the full Fun Run fundraising guide.