A typical Fun Run timeline spans about 6 weeks: weeks 6–5 set the foundation, weeks 4–3 handle setup and sponsors, week 2 launches promotion, week 1 is final prep, then event day and a follow-up week. The fundraising window itself usually runs about two weeks.
| When | Focus | Key tasks |
|---|---|---|
| 6 weeks out | Foundation | Goal, budget, date, team, course |
| 4–5 weeks out | Setup | Online pages, theme, prizes, order supplies |
| 3 weeks out | Partners | Confirm sponsors, recruit volunteers |
| 2 weeks out | Launch | Kickoff assembly, parent communications, pages go live |
| 1 week out | Final prep | Reminders, course setup, safety check, print materials |
| Event day | Run! | Waves, water, music, lap counting, celebration |
| +1 week | Wrap-up | Tally, prizes, thank-yous, reconcile, debrief |
Pair this with the checklist and the Fun Run fundraising hub.